Corporate Secretarial
Ensuring seamless compliance and governance, our corporate secretarial services keep your business organized and legally sound.
What we do?
Company Registration & Incorporation
Assisting with business formation, including registering with relevant authorities and filing necessary documentation.
Annual Returns and Compliance Filings
Managing your company’s annual returns and other mandatory filings to keep your business in good standing.
handle statutory filings, maintain company records, prepare and file annual returns, update statutory registers, and liaise with ACRA on behalf of businesses.
Statutory Register Maintenance
Updating and filing statutory records for directors, shareholders, and any significant company changes.
Advisory on Compliance Requirements
Providing guidance on corporate governance, ensuring your business meets local regulatory standards.
Why do you need Corporate Secretary Services?
1. Mandatory Requirement
Corporate secretarial services are legally required under the Companies Act. Every company incorporated in Singapore must appoint a corporate secretary within six months of incorporation. The appointed individual must be a Singapore resident, such as a citizen, permanent resident, or work pass holder, and should possess the necessary qualifications or expertise. Failure to appoint a corporate secretary within the stipulated timeline can lead to non-compliance issues and penalties.
2. Compliance with ACRA
Singapore's Accounting and Corporate Regulatory Authority (ACRA) mandates strict compliance with filing obligations. This includes submitting annual returns, notifying changes in company information (such as directors or registered office addresses), and ensuring that deadlines are met. Corporate secretaries manage these responsibilities efficiently, ensuring that filings are accurate, complete, and submitted on time, thereby avoiding fines or penalties that could tarnish the company’s reputation.
3. Maintenance of Statutory Registers
Companies in Singapore are required to maintain several statutory registers, including the Register of Members, Directors, and Controllers. These documents provide a transparent view of the company's structure and ownership. Corporate secretaries ensure these registers are updated regularly and correctly, which is crucial for regulatory inspections, audits, or due diligence during business transactions such as mergers or investments.
4. Facilitation of Annual General Meetings (AGMs)
Although private limited companies in Singapore may be exempt from holding AGMs under certain conditions, many still need to conduct them. Corporate secretaries assist by preparing and sending out meeting notices, drafting the agenda, recording accurate minutes, and ensuring the meeting adheres to legal requirements. This process ensures compliance with governance standards and creates a transparent record for shareholders.
5. Share Issuance and Transfer
Corporate secretaries handle the administrative processes involved in issuing new shares or transferring existing ones. This includes drafting resolutions, preparing share certificates, and filing changes with ACRA. These tasks require precision and a deep understanding of regulatory requirements to ensure the company’s share structure remains compliant and disputes or delays are avoided.